Outlook Search Folders

Last month I wrote about rules and previously I wrote about Quick Steps. Rules operate with conditions and actions, and Quick Steps apply an action to a selected e-mail message. This month we delve into Search folders, which are closely related to rules and Quick Steps but differ slightly in their purpose and use. Search folders save you from having to look through each e-mail folder for e-mails that match a specific condition.

Creating and Using Rules

Most of us don't want more rules in our lives, but in Outlook rules are used manage the flow of e-mails that hit your Inbox. For example, a rule can be set to look for a specific word or words in the subject line and then move those e-mails to a different folder. This is a common, basic rule, but you can create many different types of rules to manage your e-mails.